At the outset I am sorry for being dormant for such a long time and not posting any lessons. However, on popular demand from many of you - my dear dear students, I have posted a sample Letter of Appointment here that will give you some idea of what business letters are like:
The Printers Private Limited
Deccan Tribune
87, Mahatma Gandhi Road,
Bangalore - 560001
Mr. Sridhar Prasad Sachidananda
201, Hanathe, 4th C Main, III Block,
III Stage, Basaveshwaranagar,
Bangalore -560079
Dear Mr Sridhar Prasad Sachidananda,
Offer of Employment on a Contract Basis
We have pleasure in offering you employment as Senior Sub Editor/Reporter in our organization on contract basis for a period of one year, w.e.f January 10, 2004 to December 31, 2004 on the following terms and conditions:
1. Grade
You will be in Grade J-21 which is the grade for Sr. Sub Editor / Reporter and equivalent
2. Location
You will be stationed at out MG Road office, Bangalore, currently. However, you should be prepared to work at any of our offices in India and outside.
3. Pay scale and other benefits
a) You will be paid a basic pay of Rs 8455 (Rupees eight thousand four hundred and fifty five only) per month in the scale 6425-290-8455-380-11115-500-14115-500
b)You will also be entitled to House Rent Allowance as per the Award
c)You will be entitled to City Compensatory Allowance as per the Award
d) You will entitled to Dearness Allowance as per the Award
e)You will be entitled to medical expenses at the rate of one month's basic pay per annum provided you are not covered under the ESIC scheme
f) You will be entitled to other benefits such as Bonus as per the rules of the company that may in force from time to time
g)All the above benefits that you will be receiving at present are as per the enclosed annexure
4. Termination of Employment
Your services may be terminated by the company at any time without assigning any reason by giving one month's notice in writing or the payment of salary in lieu thereof. You may also leave the services of the company by giving one month's notice in writing.
5. Duties
Your duties will be allocated by the Management. You must be willing to perform any or all the roles, functions and duties of a journalist at all times as may be required. These may include all forms of publishing (books, periodicals etc.) broadcasting (radio, television, telephony etc.), Interactive media (World Wide Web, Internet etc.), archiving, information services , database managment and any other form of mass media communication, print, electronic, multi-media or any other format.
6.Leave
You will be entitled for the following leave, subject to change in the company rules from time to time:
Casual Leave : 15 days per annum
Privilage Leave : One day for every eleven days worked- entitlement
7.General
a) In addition to the terms and conditions stated above, you shall be subject to the service rules and regualtions and the rules and regulations as stipulated by the company's standing orders.
b)During the course of your employment you shall not engage in any business on your account or profession other than that of the company. You shall not participate in media activity like appearing on TV etc. to any one other than the company. You shall not engage directly or indirectly in other publications. You will carry out your duties diligently and promote the interest of the company alone. Breach on your part in these duties will entitle the company to terminate your employment immediately.
c)This appointment is subject to your being found medically fit.
If the above offer is acceptable to you, please return the duplicate copy of this letter duly signed in token of your acceptance.
If you fail to comply with any of the above terms and conditions, this offer stands cancelled.
For Printers Private Limted
Shanti Ramanathan
Director (HR)
I have read the above conditions and accept the same. I will be reporting for duty on or before ...................................
Date: Signature
